Real Estate Buyers Agent Checklist (PDF)

 

Don’t Wait Until You Fail – Start Building Your Real Estate Pipeline TODAY

REAL ESTATE BUYERS AGENT CHECKLIST – FREE DOWNLOAD

real estate buyers agent checklist

Get this real estate buyers agent checklist today, because when you’re a real estate agent, it’s generally easier to attract and sign buyer clients than seller clients. This is because most home buyers are open to working with a new real estate agent, but most home sellers want an agent with a long list of previous clients.

Plus, home buyers are usually more plentiful than home sellers and, as a buyer’s agent, you can build relationships with buyers who are not already familiar with other agents yet. Whereas sellers are usually already connected to another agent (probably the one that sold them their house in the first place). 

But you DO NEED a Complete Buyer System to win buyer clients! That means that you also need a real estate buyers agent checklist to plan how to build your buyer system. Without a plan, it’s easy to waste months tinkering with tools, chasing random tips, and feeling like a failure. By following a plan, like the FREE 30-Day Roadmap to Become a BOSS Buyer’s Agent, you’ll quickly put together the tools that you need to sign all the buyer prospects that you attract and become a SUCCESSFUL real estate agent.


Without a Buyer System…

The truth is that having NO buyer system (or a BAD buyer system) leads to:

Losing prospective paying clients (and commissions)

 Wasting valuable time and resources on ineffective tactics

 Struggling to establish credibility & trust with your sphere of influence

 Feeling stuck in a failure cycle

 Losing the small amount of confidence you have as an agent


IF YOU DON’T HAVE A SYSTEM TO HANDLE BUYER CLIENTS, THEN YOU’RE LOSING MONEY

So Download This FREE Real Estate Buyers Agent Checklist &
Learn EXACTLY What You Need To Do To Build a Robust Buyer System 

real estate buyers agent checklist pdf


With This Real Estate Buyers Agent Checklist You’ll…

  Learn everything that you need to have a COMPLETE Buyer System.

  Discover the simple way to win a buyer’s trust in the very first meeting—without sounding pushy or salesy.

  Develop a method for pre-qualifying buyers quickly so you never waste hours with “just looking” prospects again.

  Find out how to position yourself as the obvious choice when buyers are interviewing multiple agents.

  Create a script that makes signing a Buyer’s Representation Agreement feel natural—instead of awkward.

  Uncover how to reset unrealistic expectations when buyers want more house than their budget allows.

  Master the process for planning flawless home tours that impress clients and make you look like a pro.

  Plan on how to protect your safety when meeting new clients without sacrificing professionalism.

  Create a checklist that keeps every step of a buyer transaction organized, so nothing ever falls through the cracks.

  Learn how to manage anxious buyers by explaining contracts, addendums, and contingencies in plain English.

  Create a system that ensures deadlines, inspections, and financing all stay on track—without constant stress.

  Uncover the steps to prevent last-minute surprises at Closing so your buyers actually celebrate instead of panic.

 


DOWNLOAD THE FREE 30-DAY ROADMAP NOW AND START TRANSFORMING YOUR REAL ESTATE CAREER WITH HAPPY BUYERS


Become An Agent Who Gets Reviews Like These…

“Sheila’s quality of service is truly exemplary. To start with, her knowledge of the market and of the real estate purchase process is second-to-none. What’s special is that she was able to explain everything in such a clear and concise way that gave us so much confidence. The high quality of Sheila’s video tours of the houses is truly amazing. We just could not match the level of attention to detail even if we visited the house in-person. Being out-of-state buyers this meant that we had full confidence. Sheila’s responsiveness, efficiency and just looking out for our interests as buyers is incredible. The examples are too many to list here. But issues from large to small, often times she will be addressing those and consulting with us before we’d even thought of these issues ourselves. We are truly fortunate to have worked with such an amazing realtor on purchasing our house. Thank you Sheila!”

 

“Sheila has a vast knowledge of the local real estate market and shared it with us in many useful forms throughout the entire home-buying process. Due to her knowledge and many years of experience, Sheila has superb judgment that was incredibly valuable. Her wealth of videos, guides, and tools helped us learn about the area and the home-buying process. When we had questions about homes or the process, Sheila was incredibly responsive. She was available on short notice to show us homes, and she clearly understood the current state of the market. We are so grateful for Sheila and 100 recommend her to anyone looking for a top agent in the area.”

 

“…Sheila Cox stands out as a beacon of excellence in real estate. As out-of-town buyers, our experience with Sheila was nothing short of spectacular. The entire purchase process was conducted virtually, yet it felt as if we were right there, thanks to Sheila’s detailed video tours and insightful commentaries. Her in-depth analysis and thoughtful consideration made us feel confident and well-informed every step of the way. Sheila’s expertise shone brightly as she skillfully navigated us away from properties with flood risks and directed us towards neighborhoods with top-notch schools. Her advice covered every aspect of the property, from potential future resale issues to specific concerns like foundation, roofing, and power lines. She knew exactly when to seek professional evaluations, seek property tax reductions, and provided invaluable contacts for flooring and inspections. The welcome gift we received from Sheila was a delightful surprise that added a personal touch to our experience. It s our third time purchasing a residence, and we can say, without a doubt, that Sheila is the best agent we’ve ever had the pleasure of working with. She exceeded our expectations in every regard. Any buyer lucky enough to have Sheila as their representative will be astounded by her exceptional level of service and her profound knowledge of the area, including the market, schools, locations, and contacts. She truly deserves more than the typical agent commission. Her presence at the home inspection, her assistance with flooring estimates, and her advice on bank wire issues are just a few examples of her dedication. Sheila Cox is not just an agent she s a trusted advisor, a guardian of our investment, and a true ally in our journey of home buying. Thank you, Sheila, for making our real estate experience seamless and successful. -Yang Family”

 

We were amazed by Sheila. First she made us feel so comfortable looking for a house out of state. Gave us the in’s and out’s of buying a home in Texas. She’s on top of everything and doesn’t skip a beep. Knowledge of Texas was spectacular and if she can’t answer a question then you better believe that she’ll investigate and give you an answer. She’s not afraid to tell you the truth and lays everything out. The one thing I loved was her video’s she taped on houses we were interested in. She looks at every nook and cranny’s of a house, bad or good. In our books she’s a super star and Texas should be proud of her. Shelia you are amazing. Thank you for every minute you gave us to make us feel welcome in Texas!!”

 

“Sheila provided our family with a house purchasing experience that no other realtor has ever matched. To say she’s outstanding is an understatement. Her knowledge, patience, grit, wisdom, attention to detail and high level of integrity is a home buyers dream. She made our transition from Georgia to Houston, TX seamless and smooth. We wouldn’t recommend anyone else. Thank you Sheila for going above and beyond.”

 


If we haven’t met yet…

Hi, I’m Sheila Cox!

I love helping real estate agents SUCCEED in this business. I know you can achieve your dreams and aspirations…you just need a little help from a PRO.

I have been a licensed real estate agent in Texas since 2009 (so please excuse my accent 🙂 ) and I have received the Five-Star Real Estate Agent award every year since 2010. I’m told that less than 1 percent of all real estate agents can claim this achievement. I mention it because this award is based on client satisfaction and don’t you want to learn from someone who actually knows what they’re doing?!

I still remember how lost, confused, and overwhelmed that I felt when I started my real estate career. Back then, I thought I would learn everything that I needed to know from my broker. I was wrong. My first broker didn’t have ANY formal training class. And my second broker’s training just “scratched the surface.” (And I’ve worked for some of the biggies.)

Of course, when you’re new, you don’t know what you don’t know. So I have created a lot of FREE resources, and some training books, courses, and products to help agents like you SUCCEED. These are resources that you won’t see anywhere else because I developed them. They are based on the tools and systems that I use in my own real estate business. And unlike most of the “training” you’ve seen before, my stuff doesn’t just tell you WHAT to do, but it also shows you HOW to do it.
(Finally!)

 


SEND ME THE 30-DAY ROADMAP TO BECOME A BOSS BUYER’S AGENT

 

 


Frequently Asked Questions

Q: Who is this real estate buyers agent checklist for?
This checklist (30-Day Roadmap) works for all real estate agents, but especially NEW or STRUGGLING real estate agents who don’t have a complete Buyer System yet.

Q: How much does this cost?
This costs $0 and no credit card is required. The VALUE? $$$ 🙂

Q: What exactly do I receive with the free 30-Day Roadmap?
You’ll receive a 6-pg PDF file with 30 days of daily tasks, designed for new or struggling real estate agents. It’s practical, easy to follow, and focused on the activities that lead to buyer clients and contracts quickly. Plus, you’ll find out where to get help for completing the tasks.

Q: I’m not brand-new. Is this still helpful?
Yes. If you’ve been improvising your buyer process, or you want to increase your conversion rate and professionalism, this roadmap helps you tighten systems and fill-in gaps.

Q: How fast will I see results?
That depends on your market and effort, but agents typically feel immediate confidence from having a step-by-step plan, a professional presentation, and a clear script for signing buyer agreements.

Q: Am I going to get spammed if I give you my email?
A: I respect your inbox and won’t be sending you 5+ emails a day (I hate that too). After the initial confirmation email, you’ll only get practical training tips and announcements that will help you grow your business. You can unsubscribe anytime with a single click.

Q: I’ve been in real estate for a while. Isn’t this just for brand-new agents?
A: Not at all. Even experienced agents find gaps in their buyer process. The roadmap is designed to sharpen your systems, streamline your workflow, and help you win more clients—whether you’re on day one or year five.

Q: Free usually means low quality. Why are you giving this away?
A: I agree and I have been disappointed with free items in the past too. But I actually want you to succeed as a real estate agent. If you get results with the free roadmap, then you’ll know you can trust me for even better resources down the road.

Q: Will this work in my market?
A: Yes! The roadmap focuses on universal systems—scripts, presentations, checklists, and processes—that apply no matter what city, state, or brokerage you’re in. You can adapt the details to your local MLS and market conditions.

Q: I’ve tried other guides before, and they didn’t help. How is this different?
A: Most of the stuff you get online was written by a professional “Internet Writer” who has never sold a house. This roadmap was created by a real estate agent with 15+ years of real-world buyer experience and a 5-star reputation, so every step is practical, specific, and tested in the field.

Q: Isn’t this just stuff I could Google myself?
A: If only it were that simple! Again: Most of the stuff you get online was written by a professional “Internet Writer” who has never sold a house. This 30-Day Roadmap organizes everything into a proven, step-by-step system so you don’t waste hours sorting through random (and often stupid) online advice. It’s like having a mentor walk you through the process.

Q: What if my broker has their own way of doing things?
A: I highly doubt your broker will provide anything like this, but if they do, then this 30-Day Roadmap will complement what your broker provides to make sure that you don’t miss anything important.

Q: Won’t 30 days of training feel overwhelming?
A: That’s why the list of tasks is broken into 30 separate days. Each day has a focused action item. By the end of 30 days, you’ll look back and realize you’ve built a complete buyer system without feeling overloaded. Plus, the back of the roadmap includes recommendations on how to speed the process up even more. Besides, real estate ain’t a “get rich quick” scheme and it takes a bit of time and effort to be successful in this industry. Just sayin’ 😎

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Goal Setting for New Real Estate Agents


Goal Setting for New Real Estate Agents

Know Your Numbers—Hit Your Income Goals with Clarity and Confidence

Set Real Goals. Make Real Money. Build a Real Estate Business That Actually Works.

Most new real estate agents have no idea how many homes they need to sell to earn a real income—and even fewer understand what it actually costs to run their business. This leads to confusion, frustration, and ultimately, failure.

Real Estate Goal Setting by the Numbers takes the guesswork out of building your business by showing you how to set realistic, measurable income goals based on your personal and professional expenses. With this guide, you’ll finally have clarity, direction, and a clear target to hit every month.

TELL US WHERE TO SEND THE GUIDE

 

 

 

 

 

 


What’s Inside

This PDF guide includes a complete, agent-friendly system to calculate the income you need and the sales volume required to hit your goals. You’ll discover:

  • How to avoid the most common (and costly) budgeting mistakes new agents make
  • The actual startup costs for launching your business the right way
  • How to calculate your monthly business expenses and household budget
  • A proven formula to determine exactly how many homes you need to sell
  • Industry conversion benchmarks so you can set goals for appointments, agreements, and database size

Who Is This For

You’ll benefit from this download if you are:

  • A newly licensed agent who doesn’t know where to start
  • A struggling rookie agent looking to fill knowledge and skill gaps
  • A team leader or broker responsible for onboarding new agents
  • A career-changer trying to navigate the real estate industry with confidence

Why It Works

This guide works because it’s based on real numbers, not hope. By walking through your actual income needs, expenses, and broker splits, this guide helps you create a business plan that’s rooted in reality. You’ll learn how to reverse-engineer your income goal to discover exactly how many homes you need to sell—and what actions you need to take to make that happen. This approach eliminates uncertainty and sets you up for long-term, sustainable success in your real estate career.

Frequently Asked Questions

Q: Do I need to be good at math to use this guide?
A: No! This guide explains everything in plain English and includes easy-to-follow examples and formulas.

Q: What if I already have a budget?
A: That’s great! This guide helps you refine and validate your numbers—and turn your budget into a measurable sales and income goal.

Q: How is this different from other goal setting templates?
A: Most templates only help you track goals. This guide helps you create them based on your actual needs—then shows you how to tie those goals to lead generation activities.

Q: Is this only for brand-new agents?
A: Not at all. While it’s perfect for new agents, it’s also a game-changer for agents in their first few years who want to reset, refocus, and start seeing consistent income.

Q: Is this useful for experienced agents too?
A: Yes. Even agents with experience can use this to do a “self check” on their real estate business and find things they may be missing.

Q: Can I print this?
A: Yes! It’s a PDF file that can be printed.

Q: Will this help me be more productive?
A: Yes. Instead of trying to figure out what to do on your own or in some disorganized, random order, this checklist will show you the right way to build your real estate business.

Q: Won’t my broker give me this?
A: Maybe or maybe not. Many brokerages don’t offer comprehensive training. Having independent access to quality materials gives you peace of mind and support when you need it.

Q: Will this help me make money sooner?
A: Probably. By setting the right goals, you will be on the path to your first commission, faster than you think.

 

 

How to Choose a Real Estate Broker (for New Agents)

 

How to Choose a Real Estate Broker (for New Agents)
$19 Value

Don’t Get Stuck With the Wrong Broker—Follow This Guide to Find Your Perfect Fit

There Is No “Perfect Broker” – Just the Best Broker for YOU

Are you a newly licensed real estate agent trying to figure out which broker is right for you? Don’t guess. Use a proven system to make one of the most important decisions of your career—with confidence. Choosing a real estate broker isn’t just about commission splits. It’s about training. Mentorship. Fees. Flexibility. Culture. Leads. Technology. And most importantly—how well a brokerage aligns with your goals.

The “How to Choose the Right Real Estate Broker” smart guide walks you step-by-step through the decision process. Whether you’re just starting out or considering a switch, this guide helps you make a smart, informed choice based on what matters most to you.

TELL US WHERE TO SEND THIS GUIDE

 

 

 

 


What You’ll Learn

✔ How to identify your personal priorities using the Broker Decision Analysis method
✔ The Top Questions every new agent should ask during a broker interview
✔ How to compare compensation plans, monthly fees, and office support
✔ Why some brokerages work better for part-time agents than others
✔ How to avoid costly mistakes when signing on with a new office

What’s Inside

Broker Decision Analysis Worksheet
Use this tool to rank and compare brokerages across the criteria that matter most to you—like commute time, training, lead support, and fee structure.

List of Questions to Ask Brokers
Walk into every broker meeting with confidence. Ask the right questions, take notes, and compare answers in one organized place.

Who Is This For

✔ Brand-new real estate agents exploring broker options
✔ Part-time agents looking for flexibility
✔ Agents looking to switch brokerages for better support
✔ Career changers ready to enter real estate with clarity
✔ Anyone who wants to avoid rookie mistakes

Why It Works

Most new agents don’t know how to evaluate brokerages—or what questions to ask.
This guide gives you structure. It helps you cut through sales pitches and vague promises so you can focus on facts, fit, and finances.

This isn’t about finding the best broker in town.
It’s about finding the right broker for YOU.

Frequently Asked Questions

Q: Is this guide only for brand-new agents?
A: No! While it’s ideal for new licensees, experienced agents looking to switch brokerages will benefit too.

Q: What format is the guide in?
A: The download includes a printable PDF.

Q: Can I share this with my real estate school or mentor?
A: Yes! Please share the link. This guide was made to help agents get started on the right foot.

Q: I just passed my real estate exam. Is this the right resource for me?
A: Yes! This guide was created specifically for new licensees who want to turn their license into a successful career as quickly as possible.

Q: Is this useful for experienced agents too?
A: Yes. Any agent switching brokers will find this useful.

Q: Can I print this?
A: Yes! It’s a PDF file that can be printed, which is what you want so you can keep track of what you’ve already accomplished and what you still need to do.

Q: Will this save me time?
A: Yes. The sooner you get onboarded at your broker’s office, the sooner you can succeed in your new real estate career.

Q: Will this help me reduce costly mistakes?
A: Of course! When you know what to do, you can prevent mistakes and re-dos that cost extra money.

Q: Will this help me be more productive?
A: Yes. Instead of trying to figure out what to do on your own, these instructions explain exactly what to do.

 

Onboarding Guide for New Real Estate Agents

 

Onboarding Guide for New Real Estate Agents

Hit the Ground Running at Your New Broker Office

Don’t Just Show Up—Stand Out & Impress

Starting at a new brokerage can be overwhelming—especially if you’re new to the real estate industry. Many brokerages provide limited guidance, leaving new agents feeling lost and unsure of what to do first. These instructions will be your personal onboarding assistant, walking you through every task you need to complete during your first days with your new real estate brokerage.

You’ll discover how to:

  • Take charge of your onboarding with confidence
  • Collect critical brokerage and office information
  • Build strong relationships with key staff and support contacts

 

TELL US WHERE TO SEND THE GUIDE

 

 

 

 

 

 

 

 

 


What’s Inside

This PDF is printable and these agent onboarding instructions include:

  • A complete new agent onboarding checklist
  • Key questions to ask your broker on Day One
  • A list of must-know contacts at your office
  • A form to track training, licensing, and tech setup
  • Space to record contact info, logo sites, and email compliance notes, and more

Who Is This For

These instructions are ideal for:

  • Newly licensed agents joining their first brokerage
  • Agents switching brokerages who want a smooth transition
  • Brokers, team leaders, and coaches who onboard new team members
  • Anyone looking to make their first days at a brokerage less chaotic

Why It Works

Most brokerages assume agents will “figure it out.” But smart agents know success starts with a strong foundation. This list helps you stay organized, ask the right questions, and complete the important tasks that often fall through the cracks. It ensures nothing gets forgotten and sets the tone for professionalism and preparedness from day one.

Frequently Asked Questions

Q: I just passed my real estate exam. Is this the right resource for me?
A: Yes! This guide was created specifically for new licensees who want to turn their license into a successful career as quickly as possible.

Q: Is this useful for experienced agents too?
A: Yes. Any agent switching brokers will find this useful.

Q: Can I print this?
A: Yes! It’s a PDF file that can be printed, which is what you want so you can keep track of what you’ve already accomplished and what you still need to do.

Q: Will this save me time?
A: Yes. The sooner you get onboarded at your broker’s office, the sooner you can succeed in your new real estate career.

Q: Will this help me reduce costly mistakes?
A: Of course! When you know what to do you can prevent mistakes and re-dos that cost extra money.

Q: Will this help me be more productive?
A: Yes. Instead of trying to figure out what to do on your own or depending on an unknown entity at your broker’s office, these instructions explain exactly what to do when starting.

Q: Won’t my broker give me this?
A: Maybe or maybe not. Many brokerages don’t offer comprehensive training. Their list will probably just include their onboarding tasks that are brokerage-specific.

Q: Will this help me make money sooner?
A: Probably. By getting the basics out of the way quickly, you can start having productive conversations with clients and begin converting leads into commissions.

 

 

 

How to Write a Profile/Bio for Real Estate Agents

 

How to Write Profile for Real Estate Agents

Make Your First Impression Count—Craft a Profile That Sells Your Expertise

Learn the Secrets to Writing a Bio That Makes People Want to Work With You

Your online profile is often the first impression you make on a potential client. Whether you’re on FaceBook, Google Business, or your brokerage website, what you say about yourself can make or break a lead. Too many agents copy and paste generic bios or struggle to put their value into words. That’s where this guide comes in.

This guide walks you through a fill-in-the-blank process to write a clear, engaging, and professional profile that reflects your unique personality, local expertise, and value to your target market.

 

TELL USE WHERE TO SEND THE WORKSHEET

 

 

 

 

 

 

 

 

 


What You’ll Learn

Inside this guide, you’ll learn how to:

Write a compelling real estate bio that resonates with your audience

Use the Profile Cheat Sheet to organize all your info for easy use online

Add professional credibility with the right education, awards, and skills

Create a tagline that attracts your ideal client and sets you apart

What’s Inside

This guide includes:

A complete Profile Cheat Sheet for all your contact, branding, and personal info

Real-world sample agent profiles to inspire your own

A fill-in-the-blank bio structure that makes writing your profile fast and easy

30+ example taglines you can use or adapt for your own brand

You’ll walk away with a complete, copy-and-paste-ready profile to use on all your real estate websites, social platforms, and directories.

Who Is This For

This resource is perfect for:

  • New agents who don’t know where to start with writing a bio
  • Experienced agents who want to refresh their online presence
  • Team leaders or brokers helping agents craft strong bios
  • Anyone who wants a practical template for a professional real estate profile

Why It Works

Your real estate bio isn’t just about you—it’s about how you serve your clients.

This guide helps you shift the focus to your target market, show your value clearly, and tell your story in a way that builds trust. With a Profile Cheat Sheet, customizable samples, and a proven bio formula, it’s easy to create a consistent online presence that reflects your brand and converts more leads.

Whether you’re just starting or you’ve been in business for years, this guide helps you put your best foot forward online.

Frequently Asked Questions

Q: Do I need to be an experienced agent to use this guide?
A: Not at all. This guide works for both brand-new and seasoned agents who want a strong, professional bio.

Q: Will this help me if I already have a profile?
A: Yes. It’s a great tool to review, revise, and improve your existing bio so it better reflects your brand and business today.

Q: Can I use the same bio on multiple platforms?
A: Absolutely. This guide helps you create a master profile you can adapt and use consistently on every major platform.

Q: I just passed my real estate exam. Is this the right resource for me?
A: Yes! This guide was created specifically for new licensees who want to turn their license into a successful career as quickly as possible.

Q: Can I print this?
A: Yes! It’s a PDF file that can be printed.

Q: Will this save me time?
A: Yes. The sooner you get the basics out of the way, the sooner you can succeed in your new real estate career.

Q: Will this help me reduce costly mistakes?
A: Of course! When you know what to do you can prevent mistakes and re-dos that cost extra money.

Q: Will this help me be more productive?
A: Yes. Instead of trying to figure out how to write your profile on your own, these instructions give you a fill-in-the-blank template.

Q: Won’t my broker give me this?
A: Probably not. Most brokerages don’t offer comprehensive training.

Q: Will this help me make money sooner?
A: Probably. By getting the basics out of the way quickly, you can start having productive conversations with clients and begin converting leads into commissions.

 

 

 

Daily Checklist for Real Estate Agents

 

Daily Checklist for Real Estate Agents

Stay Focused, Stay Consistent, and Start Closing More Deals—One Day at a Time

This Is How To “Work Your Database”!

Success in real estate isn’t about luck—it’s about having a plan and sticking to it. This Daily Checklist for Productive Agents was created specifically for new and rookie agents who need structure, direction, and daily motivation to grow their business. It’s not just a to-do list—it’s a proven daily rhythm that helps you stay consistent with lead generation, social media, relationship building, and business tracking. If you’ve ever felt overwhelmed or unsure what to prioritize each day, this checklist gives you a clear roadmap to follow.

TELL US WHERE TO SEND THE CHECKLIST


 

 


What’s Inside

This daily checklist for real estate agents includes:

  • A goal-tracking section to keep your income and appointment targets in view
  • Lead follow-up reminders and prospecting prompts to keep your pipeline full
  • Conversation ideas and VIP contact strategies to nurture relationships
  • Social media posting schedules to keep you visible and relevant
  • Business-building actions like blog posts, market updates, and local content sharing
  • A built-in accountability tracker to measure your lead gen activities

Who Is This For

This daily checklist for real estate agents is perfect for:

  • New real estate agents looking for a structured daily routine
  • Rookie agents who want to develop consistent lead generation habits
  • Agents who feel scattered or overwhelmed and need a clear daily plan
  • Anyone serious about treating real estate like a real business from day one

Whether you’re part-time or full-time, this tool will keep you moving forward.

Why It Works

Most new agents fail because they don’t have a plan for what to do every day. This daily checklist for real estate agents breaks down the most critical daily tasks into easy, repeatable steps—so you’re never left guessing. It keeps you focused on income-producing activities like follow-up, prospecting, and marketing, while also helping you stay visible online and connected with your sphere. By following this daily structure, you’ll naturally generate more conversations, more opportunities, and ultimately—more closings. It’s built for real-world use, based on strategies from experienced top-producing agents.

Frequently Asked Questions

Q: Do I need to follow every task on the checklist every day?
A: No. It’s designed to be flexible—follow as much as you can consistently. The more you complete, the faster you’ll see results.

Q: What if I don’t have any leads or VIPs to contact?
A: The checklist includes creative ideas for finding new people to connect with through social media and your existing network.

Q: How long does the checklist take to complete each day?
A: Most agents complete it in about 60–90 minutes, depending on how much time you dedicate to lead gen and posting.

Q: Is this checklist just for full-time agents?
A: Not at all! It’s especially helpful for part-time agents who need to maximize their limited time and stay organized.

Q: I just passed my real estate exam. Is this the right resource for me?
A: Yes! This was created specifically for new licensees who want to turn their license into a successful career as quickly as possible.

Q: Is this useful for experienced agents too?
A: Yes. Any agent with any level of experience will find this useful.

Q: Can I print this?
A: Yes! It’s a PDF file that can be printed.

Q: Will this save me time?
A: Yes. You don’t have to figure this out on your own (which takes a lot of time). This will show you exactly what to do.

Q: Will this help me reduce costly mistakes?
A: Of course! When you know what to do you can prevent mistakes and re-dos that cost extra money.

Q: Won’t my broker give me this?
A: Probably not. Most brokerages don’t offer comprehensive training and tools like this.

Q: Will this help me make money sooner?
A: Yes. By getting the basics out of the way quickly, you can start having productive conversations with clients and begin converting leads into commissions.

 

 

Easy Marketing Plan Template for Real Estate Agents

 

easy marketing plan template real estate

From Guessing to Growing: Create a Real Estate Marketing Strategy That Delivers

Your Shortcut to a Real Estate Business That’s Profitable

If you’re a new agent, trying to “do it all” without a real strategy is the fastest way to burn out. This Easy Marketing Plan Template gives you a guided structure for choosing the right lead-generation strategies, aligning your marketing with your income goals, and focusing only on what works.

You’ll learn how to map your marketing plan to your target market, budget, and personal strengths—so you can stop guessing and start building real momentum. Whether you’re launching your real estate business or trying to get it back on track, this tool gives you the structure and clarity you’ve been missing.

 

TELL US WHERE TO SEND THE TEMPLATE

 

 

 

 

 

 

 

 

 

 

 


What’s Inside

This fill-in-the-blank template includes:

  • A customizable marketing plan linked directly to your income and sales goals
  • Defined market area worksheets and demographic mapping
  • Clear strategy menus for prospecting, farming, networking, and digital marketing
  • A detailed implementation checklist to turn strategy into action
  • Monthly and annual budgeting tools to track business expenses and marketing investments
  • Daily, weekly, and monthly lead generation goals that tie back to your business goals

Who Is This For

This template was created for:

  • New real estate agents who need a structured marketing system from the start
  • Agents who feel scattered or unfocused with their current lead generation
  • Part-time agents trying to make the most of limited hours
  • Any agent who wants to tie daily activities to real results—like signed clients and closed deals

Why It Works

Most new agents either chase every shiny marketing idea or freeze from overwhelm. This template fixes both problems by helping you choose marketing activities based on your unique goals, market demographics, and available time. Instead of blindly copying what others are doing, you’ll craft a strategy that aligns with your strengths and target audience. With built-in action plans, budget worksheets, and activity goals, it turns your plan into a daily execution system—so you can stay consistent, stay focused, and start seeing results.


Frequently Asked Questions

Q: Is this a fill-in-the-blank template?
Yes! You can print it and fill-in-the-blanks. Each section walks you through the decisions and actions needed to build your marketing plan.

Q: Will this help me if I’m still figuring out my niche or target market?
Absolutely. The template includes sections that guide you through selecting your primary and secondary markets, along with demographic profiling.

Q: What if I don’t have a big budget yet?
No problem—this plan includes low-cost and no-cost strategies, and it helps you identify what you can do with the resources you already have.

Q: Do I need experience in marketing to use this?
Not at all. This template was designed for beginners and explains every section in plain, simple language. It’s ideal for first-time agents building a plan from scratch.

Target Market For Real Estate Agents – How To Choose the Right One

 

Target Market For Real Estate Agents

Zero in On the Right Target Market – Dominate Your Local Real Estate Market

Stop Wasting Time & Money on the Wrong Marketing Activities

Too many new agents jump into the business without a clear strategy—and end up spinning their wheels in areas with little activity or profit potential. This guide changes that. How to Find a Profitable Target Market gives you the step-by-step framework to analyze your local market, evaluate real sales data, and select the areas, property types, and client niches that will help you reach your sales goals. Instead of guessing, you’ll make strategic decisions backed by real numbers and thoughtful analysis.

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What You’ll Learn

You’ll learn how to find the right target market (for real estate agents) by studying your local area by ZIP Code and property type to uncover where sales activity is actually happening. The guide walks you through identifying the hottest-selling neighborhoods, calculating months of inventory, and determining which neighborhoods or buildings have the most turnover. You’ll also evaluate potential farm areas and client niches based on compatibility and income potential. Finally, you’ll use worksheets to validate that your chosen market has enough activity to meet your income goals and that you’re a good fit for the audience.

What’s Inside

  • Step-by-step worksheets to analyze your local market by ZIP Code, city, and property type
  • Templates to track and compare market activity, median prices, inventory, and days on market
  • Tools to identify top-performing neighborhoods, buildings, and niche audiences
  • Worksheet for evaluating potential farm areas based on profitability and turnover
  • A demographic matching worksheet to help you choose a market you’re naturally aligned with
  • A final evaluation formula to make sure your chosen  market supports your income goals

Who Is This For

This guide is for:

  • New real estate agents who want to start strong by focusing on the right neighborhoods, niches, and client types
  • Recently licensed agents who feel overwhelmed by too many options and not enough results
  • Struggling agents who haven’t yet found their ideal market or are tired of chasing cold leads
  • Agents who are ready to stop guessing and start making data-backed decisions about where to focus
  • Realtors launching a Farming strategy and want to ensure their chosen area has enough turnover and income potential
  • Brokers and team leaders who want a practical tool to help train and guide new agents toward profitable activity

Why It Works

This system works because it’s based on numbers, not assumptions. Instead of marketing to neighborhoods just because you like them or because other agents are working there, you’ll use data to determine where the opportunity actually exists. You’ll calculate inventory, evaluate turnover, and determine the price range and buyer types that best match your skill set. This method not only ensures you’re farming in an area that has active listings and solid turnover, but also that your clients will feel connected to you. When you focus on the right market—and the right people—you’ll build faster trust, earn more referrals, and close more deals.

Frequently Asked Questions

Q: Is this only for new agents?
A: No, while it’s especially helpful for new and newly licensed agents, this guide is also valuable for experienced agents who want to reevaluate their market strategy or pivot to a more profitable niche.

Q: Do I need MLS access to use this guide?
A: Yes, the worksheets require access to MLS data, but the instructions are clear and beginner-friendly—no advanced data skills required.

Q: Can this work in small or rural markets?
A: Yes, the same principles apply regardless of market size. You’ll use available data to identify where sales activity is happening and align your business strategy accordingly.

Q: What if I’ve already started marketing in an area?
A: You can still use this guide to confirm whether your current market is the best choice. It can also help you discover new areas with better turnover or less competition.

Q: How long will it take to complete the full worksheet?
A: Most agents can complete the entire process in two to four hours, depending on how comfortable they are pulling data from their MLS system.

Become a Local Area Real Estate Expert

 

how become local area expert

Master Your Market and Stand Out With HyperLocal Expertise

Become a Local Area Real Estate Expert to Attract Clients & Close More Deals

If you’re not known as the local area real estate expert in your market, you’re losing business to someone who is. Buyers and sellers want to work with agents who know their area inside and out—not just someone with a license.

The Easy Way to Become a Local Area Real Estate Expert gives you a proven system to build in-depth neighborhood knowledge that earns trust, builds credibility, and gives you a competitive edge. This guide helps you master everything from local amenities and school ratings to sales data, builders, and commute times—so you’re never caught off guard in a client conversation or listing appointment.

 

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What You’ll Learn

You’ll learn how to gather and organize essential data about the cities and neighborhoods in your market. You’ll discover how to evaluate schools, amenities, demographics, market activity, builder trends, and more. The guide walks you through creating detailed worksheets for top neighborhoods so you can confidently speak about price trends, days on market, and absorption rates. You’ll also uncover how to use this knowledge in your marketing to become the go-to expert clients trust.

What’s Inside the Free Download

  • A complete city worksheet to capture demographics, school stats, city amenities, and more
  • Neighborhood worksheets to organize information on top-selling neighborhood/subdivisions/buildings
  • Checklists to gather photos and videos of local features that boost your content marketing
  • Tools to help you evaluate pros and cons for each area so you can speak with clarity and confidence

Who This Is For

  • Newly licensed agents who need to quickly learn the neighborhoods in their market
  • Experienced agents who want to reposition themselves as local market authorities
  • Real estate professionals preparing to launch a farming campaign or listing strategy
  • Brokers and team leaders training new agents to compete effectively in local markets
  • Any agent who has been caught off guard by a client’s local knowledge and wants to avoid that ever happening again

Why It Works

In real estate, trust is everything—and trust comes from perceived expertise. This guide gives you a clear roadmap to earn that trust by building deep knowledge of the cities and neighborhoods you serve. Rather than guessing or relying on outdated flyers, you’ll build your own up-to-date database of facts, stats, and insights that clients will recognize and appreciate. When you can confidently talk about price trends, commute times, school performance, and neighborhood features—without needing to “look it up”—you instantly stand out from the crowd. That confidence translates into more listings, more referrals, and more closed deals.

Frequently Asked Questions

Q: Is this only for agents in big cities?
A: No. This guide works in any market—urban, suburban, or rural. You can apply the same principles to small towns and specialized communities.

Q: Do I need MLS access to complete the worksheets?
A: If possible. MLS access will help you pull recent sales and inventory data. You’ll also use public websites like Census.gov and GreatSchools.org for additional insights.

Q: What if I don’t know which neighborhoods to focus on?
A: The City Worksheets will help you identify the top-selling neighborhoods based on local data, then walk you through how to dig deeper and become the local expert in each one.

Q: How long will it take to complete the worksheets?
A: Most agents can complete a City Worksheet in about 2 to 4 hours. A Neighborhood Worksheet will take about the same time to fill out, but you will need to drive to the neighborhood to take photos and videos. Do one neighborhood per week and build up to 15–20 detailed profiles over time.

Q: Can I use the info I collect in my marketing?
A: Absolutely. The guide encourages you to take photos, shoot videos, and document insights that you can repurpose for your blog, social media, listing presentations, and buyer tours.

How to Create a Basic CMA

 

how to create a basic CMA

Eliminate Guesswork: Confidently Price Homes for Buyers

Your Step-by-Step Guide to Crafting Basic CMAs

Creating a Comparative Market Analysis (CMA) is one of the most critical skills you need as a real estate agent—especially when working with home buyers. But many agents hesitate because they don’t know where to start. This guide removes the mystery and shows you exactly how to create a basic CMA step by step. Whether you’re new to the industry or need a refresher, you’ll walk away with the confidence to price homes correctly and build buyer trust.

TELL US WHERE TO SEND THE WORKSHEET

 

 

 

 

 

 

 

 

 

 


What You’ll Learn

You’ll discover how to log into your MLS and search for Comparables using the same logic that appraisers use. You’ll learn which features truly impact home values, how to make realistic adjustments, and which comps to avoid entirely. You’ll also find out how to tailor your approach based on market conditions—whether it’s hot, normal, or cold—and how to present your CMA results professionally to buyers.

What’s Inside the Free Download

  • Basic CMA Worksheet
  • Clear steps to search and filter the best Comps
  • Detailed examples of what to include and what to avoid
  • Sample blank CMA grid you can copy to use again and again

Who Is This For?

  • Newly licensed agents learning to work with buyers
  • Struggling agents who want to boost their market knowledge
  • Agents preparing their first CMA presentation
  • Team leaders training new team members
  • Brokers and mentors looking for tools to teach pricing strategy

Why It Works

This guide was designed by an experienced agent and trainer who understands what new and early-career agents struggle with. Instead of overwhelming you with theory or software jargon, this guide simplifies the CMA process with a hands-on worksheet, real-world search examples, and practical tips that match how appraisers evaluate properties. By focusing on what truly matters—usable comps and thoughtful adjustments—you’ll build pricing confidence that clients can see and trust.

Frequently Asked Questions

Q: Do I need special software to use this guide?
A: No. You just need access to your MLS and a spreadsheet or printer to use the worksheet.

Q: Can I use this for sellers too?
A: While it’s focused on buyers, the method can absolutely be adapted for seller CMAs with minor tweaks.

Q: What if I don’t find enough comparable homes?
A: The guide walks you through how to adjust your criteria and expand your search radius or time frame.

Q: I’m brand new—will I understand the steps?
A: Yes. The instructions are written for beginners and include examples and reminders throughout.

Q: Does this work in a hot market?
A: Absolutely. The guide includes strategies for both hot and slow markets so you can adapt accordingly.

How to Become a Successful Real Estate Agent – Checklist

 

The Only Checklist You Need to Become a Confident, Productive, Top-Producing Real Estate Agent

Success in real estate doesn’t come from guesswork—it comes from preparation, planning, and executing the right steps at the right time. This comprehensive checklist guides you through the 8 stages every new agent must navigate to build a profitable, long-lasting real estate business. For each stage, you will get a list of topics to learn or tasks to accomplish.

If you want a structured path that covers everything from choosing a broker, to working with clients, to generating leads, then this Download is your first must-have resource.

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What’s Inside the Download

This all-in-one PDF checklist is printable and includes:

  • The 8 stages of a successful real estate career
  • 80+ action items categorized by career stage
  • Details on what to learn, when to learn it

Who Is This For?

You’ll benefit from this download if you are:

  • A newly licensed agent who doesn’t know where to start
  • A struggling rookie agent looking to fill knowledge and skill gaps
  • A team leader or broker responsible for onboarding new agents
  • A career-changer trying to navigate the real estate industry with confidence

Why It Works

This checklist was created by a real estate veteran and trainer with 15+ years of field experience. It’s not theoretical—it’s practical. Each stage builds on the last to help you avoid overwhelm and accelerate your path to success. You’ll learn how to think like a business owner, develop key real estate skills, and create lead generation systems that work. Instead of guessing what to do next, you’ll always know the next step.

Frequently Asked Questions

Q: I already got my license—do I still need this?
A: Absolutely. Getting your license is only the beginning. This checklist walks you through the next 8 stages that most agents never complete effectively. Find out the right things to do in the right order and skip the time-wasting mistakes.

Q: Is this checklist useful for experienced agents too?
A: Yes. Even agents with experience can use this to do a “self check” on their real estate business and find things they may be missing.

Q: Can I print this checklist?
A: Yes! It’s a PDF file that can be printed, which is what you want in a checklist…to keep track of what you’ve already accomplished and what you still need to do.

Q: Will this save me time?
A: Yes. The sooner you get the right list, of the right things to do, in the right order, the sooner you can succeed in your new real estate career.

Q: Will this list help me reduce costly mistakes?
A: Of course! When you do things in the right order, it prevents mistakes and re-dos that can cost extra money.

Q: Will this checklist help me be more productive?
A: Yes. Instead of trying to figure out what to do on your own or in some disorganized, random order, this checklist will show you the right way to build your real estate business.

Q: Won’t my broker give me a checklist?
A: Maybe or maybe not. Many brokerages don’t offer comprehensive training. Having independent access to quality materials gives you peace of mind and support when you need it.

Q: Will this help me make money sooner?
A: Probably. By getting the basics out of the way quickly, you can start having productive conversations with clients and begin converting leads into commissions.

 

 

membership options

Access Options

 

Comparison Chart

Basic
Access
Premium
Access
How to Become a Successful Real Estate Agent: Ultimate Checklist PDF PDF
Real Estate Goal Setting by the Numbers PDF PDF
Income Forecasting & Goal Setting Spreadsheet XL
How to Choose the Right Real Estate Broker – A Smart Guide for New Agents. PDF PDF
Broker Decision Analysis Spreadsheet XL
Questions to Ask Brokers DOC
 Broker Compensation Comparison Spreadsheet XL
Onboarding at Your New Brokerage PDF PDF
Income and Expense Tracking Spreadsheet   XL
How to Write a Profile/Bio for Your Real Estate Business PDF DOC
The Most Powerful Way of Understanding Lead Generation in Real Estate PDF PDF
Easy Marketing Plan Template for Real Estate Agents. PDF DOC
Daily Checklist for Productive Real Estate Agents PDF PDF
How to Find a Profitable Target Market In Your Area PDF DOC
The Easy Way to Become the Local Real Estate Expert PDF DOC
How to Do a CMA In Real Estate PDF PDF
Market Classification Worksheet PDF
House Classification Worksheet PDF
Discounts on Training Courses & Products
The Essentials for Working with Home Buyers
(70+ page ebook)
$19
Ultimate Buyer’s Agent Kit Discount Price
How to Do CMAs Like a Pro (training course) Discount Price
(Coming Soon)
Playbook: Setting Up Shop for Your Real Estate Biz Coming Soon
Playbook: Setting Up Your Prospecting System Coming Soon
Playbook: Creating Your Digital Platform to Advertise Your Real Estate Business Coming Soon
 
Price    $0 $180 

Bold DOC or XL items are editable, so you don’t have to recreate them.

 


Quick Summary

We offer two Access options:

➊ Basic Access ($0)

➋ Premium Access ($180 Lifetime Access)


Basic Access

Basic Access is FREE, no credit card required, and you can unsubscribe any time. We never sell your information.

With the Basic Access you can download many very important PDF files and print them and handwrite on them to build your real estate business. These items cannot be found anywhere else and were developed by a real estate PRO with 15+ years of experience. These checklists, worksheets, and guides will help you fill-in-the-gaps and create a real estate business that actually makes money.

You can use these items in your business and they are yours to keep, but you’re not allowed to sell or share them with others. Just tell your colleagues to download them for free here. 🙂


Premium Access

You get all of the above in our Premium Access, PLUS you get access to editable versions (Microsoft Word .docx files) so you can edit/personalize them on your computer. This is especially useful when creating your marketing plan, finding a profitable target market, and filling out your City Worksheet and Neighborhood Worksheets.

In addition you get several Excel spreadsheets that will help you when using the Broker Decision Analysis (to choose the best broker for you), forecasting your income, setting goals, comparing compensation plans between brokers, and more.

Again, you can use these items in your business and they are yours to keep, but you’re not allowed to sell or share them with others. Once more…tell your colleagues to get them on this website. 🙂

Having the editable files SAVES YOU TONS OF TIME so you don’t have to create things in Word or Excel on your own.

You also get discounts on training courses, with Premium Access, and access to upcoming playbooks:

  • Setting Up Shop for Your Real Estate Business (with self-analysis tool to find the gaps)
  • Setting Up Your Prospecting System (based on free tools so you don’t have to pay for a CRM)
  • Creating a Digital Platform to Advertise Your Real Estate Business (so you can learn what really works for real estate agents)

We have lots of more resources to add in the next few months, so this is not a complete list. Stay tuned for more! As a member we will email you occasionally to let you know about new items available.

How to Do a CMA in Real Estate–Price Houses Like a Pro

You must learn how to do a CMA in real estate, because one of the most important parts of your job is pricing homes accurately, for both buyer and seller clients. Buyers need to know how much a home is worth before they make an offer. Sellers need to know how much a home is worth before listing it for sale.

This article is intended to be used when pricing a home for buyer clients, but it can also be used to create a basic CMA for seller clients.

What is a Comparative Market Analysis

A CMA (Comparative Market Analysis or Competitive Market Analysis) is how real estate agents determine a home’s current market value. It’s a method of doing market research to determine what List Price to set on a home that is for sale. At a minimum, it takes into consideration the prices that similar homes in the same area, have sold for in the past 6 to 12 months. But it should also include a general market analysis showing what’s going on in the surrounding market.

An accurate CMA is important for home buyers, because most home buyers need a home loan/mortgage to purchase a property…and the home must appraise for its sale price (or the buyer may have to pay the difference between sales price and appraised value at Closing).

There are various online CMA tools such as Cloud CMA (possibly available with your MLS) and RPR® (Realtors Property Resource). However, they DO NOT make the necessary adjustments for the value-added differences in home features and amenities (like appraisers do), such as:

  • Swimming pools
  • Finished basements
  • 3-car vs. 2-car garages
  • Water or mountain views
  • etc.

And they DO NOT adjust for detrimental items that affect a home’s value, such as being located on a very busy street, next to a noisy business, or adjacent to large power lines.

Without making the proper adjustments, your CMA value will not be accurate.

This is why you should use a spreadsheet that makes automatic adjustments.

How to Choose Comparables for a CMA

Use the How to Create a Basic CMA for Home Buyers worksheet as you create a basic CMA for buyer clients. Since this is the basic process for doing a CMA for a home buyer, the house you are doing a CMA for is probably Active on the market. So you should be able to print the MLS listing sheet to get the house details (size, bedrooms, etc.).

If you are doing a preliminary CMA for a home seller (before your listing appointment), you can either look at old MLS listing for the house, or pull up the tax info, to get the house details.

The overall goal is to find the best 5 Comparable homes (Comps) to use for your CMA analysis. Depending on the area and market, you may have too many or too few listings to choose from. Change the variables until you find the best 3-5 comparable homes to use for your CMA.

◼ To create a Basic CMA:

  1. Log onto your MLS system and go to the right type of Search (single family, condo, farm and ranch, etc.) that you need to use. If you don’t have the MLS printout for the subject property, then find it and print it out.
  2. Fill in the stats for the house you are “comping” in the table below.how to do a cma in real estate
  3. Set your initial search for Actives, Pendings, and Solds* in the past 6 months by searching within a 1/2−1 mile radius of the house (using a map tool on your MLS), or use the MLS Subdivision field (based on where the property is located). Appraisers tend to use the map radius method. For Rural or Farm and Ranch properties, the radius may be 5 miles.* In a regular market, only use Solds (because those are real sales prices, not list prices. In a very “hot” market, with 2 months or less Inventory, use Pendings and the past 2-3 months of Solds, but place more value on Pendings. In a really slow market you may have to go back 1 year for Sold Comps.
  4. Modify your MLS search based on the house details (Step 2) to narrow your search to comparable homes.
    If there are distressed homes in your area, make sure to exclude those for standard CMAs. There should be a field on your MLS to do this.
  5. If you don’t find enough Comparables using the search criteria in Step 2, then you need to adjust your settings. Use your best judgement and consider the following options:
    • Remove variables (number of bedrooms, bathrooms, garage spaces, pools, etc.) until you get the proper number of Comparables.
    • Expand your area (but most appraisers won’t include anything more than 1 mile radius unless in rural area).
    • Increase the time frame (from 6 mths to 9 mths or 12 mths).
  6. Look through all the possible Comps (you may have to study photos) and identify the 3 to 5 most similar Comps (more is better), as compared to the subject property. In older neighborhoods, or non-homogenized areas, the condition/appearance of the homes may vary greatly, depending on whether homes have been remodeled or updated. You may have to view photos to find the best Comps. Try to choose Comps that are in similar appearance/updates/finishes as your subject property. Don’t use a luxury or totally remodeled home to compare to a fixer-upper, and visa versa. Don’t use distressed properties when doing a CMA for a non-distressed property.
  7. Once you find and narrow down your list to the best 3 to 5 Comps available, get a screenshot of the following:
    • MLS results page
    • Map view of Comp locations
    • Stats table for those Comps. These are items that you can email to the Buyer.
  8. Then place your MLS window side-by-side your CMA spreadsheet (available to Premium Members) on your desktop. Fill in the CMA spreadsheet using the info on the MLS.
  9. You can Print the finished spreadsheet as a PDF file to send to your client. You can also get a screenshot of the CMA spreadsheet to email the client with the items from Step 5.

 

Making Price Adjustments Based on Market Conditions

When you are pricing a home for a seller, it’s a good idea to take a few minutes to pull up the five-year Stats from your MLS to help determine what type of real estate market your local area is experiencing.

You will need the Market Classification Worksheets for this process (PREMIUM ACCESS).

how to do a cma in real estate 2
Last month of 3.8 is Increasing (slowing down).

Keep in mind that this is Market Classification method is not a guaranteed method because it looks at PAST data and cannot see FUTURE data.

First, pull up the five-year stats for Months of Inventory, for the subdivision or ZIP Code in which the house is located, on your MLS.

Second, on the five-year data chart, compare the current month’s stat to the preceding 12 months, to determine if the number is increasing, decreasing, or about the same.

Third, circle the box representing the condition (increasing/decreasing) on the table available on the Market Classification Worksheets.

Repeat the process for the other Statistics on the worksheet table.

If you circled mostly boxes in the Slow column, then the market is slow/slowing. Likewise, if you circled mostly boxes in the Hot column, the market is heating up.

Now adjust your CMA values (if necessary) based on the Market Classification.

  • Shift the home price to the left (lower than CMA price) for lower condition homes in slower markets with high inventory and lots of competition.
  • Shift the home price to the right (higher than CMA price) for premium condition homes in hotter markets with low inventory and minimum competition.

Making Price Adjustments Based on House Appearance & Condition

Another way to ensure that your CMA value is accurate is to go through the House Classification process and adjust your CMA value based on the appearance and condition of the house.

Typically, you should only do this for seller clients, but there may be times when you want to do this for buyer clients.

1.  Print the House Classification Worksheet and use it based on either:

  • Your personal viewing of the property when you showed it to your buyer clients.
  • Or your personal viewing of the property when you went on your listing appointment.

2.  Circle the correct box (Below Average, Average, Above Average, Premium) for the following variables. This helps you identify the overall appearance & condition of the house as home buyers see it.

  • Cosmetic Materials & Finishes
  • Curb Appeal
  • Flooring
  • Furnishings
  • Window Coverings
  • Deferred Maintenance
  • Age of Roof
  • Age of HVAC system
  • Kitchen
  • Floorplan
  • Outside Features
  • Defects

3.  Now “classify” the house based on which column has the most items circled. If most of the boxes are Below Average, then don’t use a top-dollar price for the home. Likewise, if most of the boxes are Premium, then don’t use a bottom-dollar price for the home.

4.  Now adjust your CMA price (if necessary) based on the House Classification worksheet.

    • Shift the home price to the left (lower than CMA price) for lower condition homes in slower markets with high inventory and lots of competition.
    • Shift the home price to the right (higher than CMA price) for premium condition homes in hotter markets with low inventory and minimum competition.

 

become the local real estate expert 2

How to Become the Local Real Estate Expert

Dominate Your Market with Local Expertise

Learning how to become the local real estate expert is important−here’s why. All real estate agents in your area (your competition) are selling the same products as you: the same houses and the same location. The key differentiator—the way you can set yourself apart from the pack—is your expertise in your product. It’s so obvious, yet this is probably the most overlooked aspect of your real estate training.

If you want to be a great real estate agent, you need to be a real estate expert in two areas:

  1. Your market area (location)
  2. Your product (residential housing)

So you can either choose to acquire this expertise very slowly over the next few years (like most real estate agents) or you can use The Easy Way to Become the Local Real Estate Expert guide and develop your expertise as quickly as possible.

CLICK TO DOWNLOAD

The sooner you become a product and market expert, the sooner you will succeed in this business. This is what the veteran real estate agents have that you don’t have. This is what will set you apart from your competition.

Acquiring this knowledge will give you the confidence you need to attract new clients. Plus, the information that you gather in this chapter will be used in the future as you promote yourself on social media.

Learn About Your City

Even if you have lived in your area a while, you may not know it as well as you need to as a real estate agent. While you don’t need to know all the in’s and out’s of your city just because you live there, clients will expect you to have in-depth knowledge regarding the city where you work. They will ask you about schools, taxes, amenities, parks, drive times, etc. If you can’t easily answer those questions, then it’s likely they will move onto a real estate agent who can do so.

To become the local real estate expert, take some time and fill-in the City Worksheet located in The Easy Way to Become the Local Real Estate Expert guide. That worksheet includes the must-know information that clients expect you to be very familiar with.

You can look up most of this information on the Internet. Good places to start include:

  • City’s .gov website
  • Chamber of Commerce website
  • Google maps
  • School district website
  • Greatschools.org

DOWNLOAD The Easy Way to Become the Local Real Estate Expert

Learn About the Public Schools in Your Area

Clients will also expect you to know a lot about the local schools in your area.

What is the name of the local school district?

_____________________________________

Are there other school districts in your local area?

_____________________________________

How do these school districts compare? (Use schooldigger.com to get a comparison)

Check the school district websites in your area, and print copies of the school zone maps, one each for:

  • Elementary schools
  • Middle schools
  • High schools

If your area includes multiple school districts, collect the zoning maps for each district.

To become the local real estate expert, use www.Greatschools.org to make a list of the schools in your area and their ratings. Use a Word document with a table that will enable you to sort the list in various ways:

  • By Type (Elementary, Middle, High)
  • By Type, then Rating
  • Alphabetically

Once you know the ratings of the schools, handwrite those ratings on your printed school zone maps. Study the areas that have the highest-rated schools and the areas with the lowest-rated schools.

Learn About the Local Neighborhoods

Your primary market area may consist of single-family neighborhoods, high- and mid-rise condo buildings, or townhome complexes. To simplify things, they will all be referred to as “neighborhoods.”

profitable real estate marketIf you don’t already know your area very well, use the How to Find a Profitable Target Market guide. Or you may be able to figure out the most popular neighborhoods in your primary area, by doing an Internet search for:

  • “Best places to live in YOURCITY”
  • “YOURCITY neighborhoods”
  • “New construction homes in YOURCITY”

New construction neighborhoods should be at the top of the list because they will have a lot of purchasing activity.

You can also look at local real estate agent websites and see how they are segmenting the primary market on their websites.

Once you know the popular neighborhoods in your area, you should do some Internet-based research to fill in a Neighborhood Worksheet for each of the top neighborhoods/buildings—one set of worksheets for each neighborhood/building. If you do one or two neighborhoods a week you will be the local real estate agent in no time!

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After you complete the City Worksheet and all the Neighborhood Worksheets that you need, use a three-ring binder and make a Neighborhood Notebook. Put the filled-in worksheets, summary pages, and builder information in the notebook. This is something that you can carry with you on tours.

Advice for Touring Your Area

You should drive your area and visit the various city and neighborhood amenities to get a first-hand view of them. You will be more comfortable showing clients homes in your area, if you know where everything is (schools, parks, hospitals, pools, golf courses, etc.) and if you have seen them, in-person, at least once.

There are two ways you can tour your area:

  • All at once on 3-5 day tour
  • One neighborhood/building per week

All At Once Tour

After you fill in your worksheets and are ready to tour your area, print a Google map and write the various places that you want to visit on the map. Then plan the order you will tour those places.

become the local real estate expertPlan three to five days in good weather to go on your tour (depending on the size of the city and the number of neighborhoods you are touring). Take photos and video clips of each neighborhood. For video clips, just pan your camera from left to right for each item (clubhouse, swimming pool, tennis courts, etc.) creating 5-15 second video clips. You can then use your photos and video clips for interesting social media posts later on.

Weekly Tour

You don’t have to tour your area all at once. You can visit just one or two neighborhoods/buildings per week. You still need to gather the same information, photos, and video clips as listed above, but you will only do one or two neighborhoods at a time. If you are a part-timer, it may be easier for you to do weekly tours rather than touring the entire area all day for 2-3 days.

About Touring Individual Houses

A lot of real estate training books and courses, including your broker training, will tell you to tour 10-20 homes per week. This is not efficient or effective. Individual houses are here today and sold tomorrow, but the amenities, parks, schools, etc. are here to stay, so focus on touring those places first. Being super-familiar with your neighborhoods will give you a lot of confidence when you are working with clients.

City Images to Collect

You should take photos and video clips when you are touring the area. Collect as many as possible but keep in mind that more can be added later.

For the best photos, try to tour the city on a sunny day in the spring or summer.

A video clip is usually only a 5 to 15 seconds video, either panning a scene from left to right, or starting zoomed in on the subject and then slowly zooming out.

There’s a helpful list of city images/video clips to collect in The Easy Way to Become the Local Real Estate Expert guide.

Neighborhood Images To Collect

You should also take photos and video clips for each of your top neighborhoods. To get the best photos, try to tour neighborhoods on sunny, non “trash days,” in the spring or summer.

There’s a helpful list of neighborhood images/video clips to collect in The Easy Way to Become the Local Real Estate Expert guide.

Learn About Home Construction

In addition to learning the local area to become the local real estate expert, you also need to be an expert in your product.

Real estate agents sell homes…that’s our product. It may be single-family homes, townhomes, farm and ranch properties, high-rise condos, but they are all homes.

You should have at least intermediate knowledge of home construction, materials, systems, architectural details, and potential defects so that you can discuss them with clients when you are out showing houses or on listing appointments. The more knowledge you have, the more confidence you will project with clients, which builds your credibility with them and makes them want to work with you. No client wants to hire an agent who knows less about homes than they do.

Another reason that you need to know a lot about houses is so you can effectively manage the home inspection process, negotiate repairs, and prepare homes to go on the market to sell, etc.

Here are a few places to start learning about houses, but do some Internet searches to find more:

You can learn a lot of what you need to know by reading articles on the Internet and watching YouTube videos. You should visit home improvement stores and learn about materials and costs. You can purchase books on home construction, improvement, maintenance, and repairs. You should also tour model homes and ask builder’s sales agents to tell you about their features and benefits. If possible, ask a veteran agent in your office to go on a tour of a few homes in the area. Choose homes that have been on the market a long time…they probably have issues and defects that the veteran agent can point out to you and teach you what to look for (and avoid).

Another way to learn about home construction is to attend home inspections (once you start working with buyer clients) and listen to what inspectors have to say.

Use the checklist in The Easy Way to Become the Local Real Estate Expert guide to keep track of what you need to know about home construction. You want to know the common terms and understand the PROs and CONs, materials, common defects to watch out for, and price ranges for most of the following items. You should be able to confidently discuss these topics with your clients.

You don’t have to learn all these topics at once, but you should schedule time each week to learn about these items and become very knowledgeable about them. The sooner you know this information really well, the sooner you will project an image of confidence when working with clients.

As you go through the learning process, make bookmarks of helpful websites and articles and keep them organized so you can refer back to them when you create social media posts in the future. Whenever you see interesting graphics or photos, download the file, or capture a screenshot as a JPG file, so you can use those items on future social media posts. However, be careful of copyright infringement and always include the source (the URL address) of the information.

Overall, you’ve got to Know Your Product!
People don’t want to hire real estate amateurs; they want to hire real estate experts. Selling real estate is not just about knowing the laws and contracts. You must be knowledgeable about home materials and construction if you want to be a successful real estate agent.


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Master Your Market and Stand Out With HyperLocal Expertise

Use Local Knowledge to Attract Clients and Close More Deals

If you’re not known as the expert in your market, you’re losing business to someone who is. Buyers and sellers want to work with agents who know the area inside and out—not just someone with a license.

This guide helps you master everything from local amenities and school ratings to sales data, builders, and commute times—so you’re never caught off guard in a client conversation or listing appointment.

 

 

 

choosing profitable target market

Step-by-Step Process for Choosing a Profitable Target Market–From Guesswork to Paycheck

Critical Step for Your Real Estate Business

Choosing a profitable target market may be the most critical step of building your real estate business. However, most real estate agents just randomly pick an area that is close to where they live, spend lots of time and energy marketing in that area, only to fail at their efforts and wonder “what’s wrong with me?” or “what am I doing wrong?”

If you want to skip the hassle of wasting time and effort, then you must take some time to study your area and find out which possible markets will be profitable for you. Don’t base your marketing efforts on assumptions. Use the data in your MLS and do some real market analysis.

This process will help you with your HyperLocal expertise as well.

Once you find some possible target markets, make sure you narrow it down to the target market that is best for YOU (based on your unique characteristics). Also choose marketing activities that are a good match for your natural personality. This will help you actually ENJOY your marketing activities and prevent burnout.

Learn How to Use Your MLS First

Before you can study sales data in your local market, you have to know how to use the MLS software. Sign up for your MLS training classes as soon as possible. Take all the classes available: basic and advanced. Take online tutorials (if available). You really should be a PRO at using your MLS—it’s one of the best (and exclusive) tools we have as real estate agents. The information contained in the MLS is what gives you a key differentiator in your market place.

When you take your classes, make sure you learn the skills listed below.

  • Search by geographical area: by city, ZIP Code, subdivision, building, etc.
  • Search an area by using a mapping tool (if available with your MLS)
  • Obtain sales statistics for a geographical area within a specific time range (6 mths, 1 year, 5 years, etc.):
    • Number of Actives on the market
    • Number of Solds
    • Cumulative Days on Market
    • Median sales price
    • Lowest sales price
    • Highest sales price
    • Median price/sf
  • Create charts and graphs for Stats (if available with your MLS) for various market areas (city, ZIP Code, subdivision, building, etc.)
    • Five- or ten-year sales price trends
    • CDOM trends
    • Quantity Sold trends
  • Create custom searches for home buyers and set up automatic notification system for them (if available)
  • Print a map of a set of homes you want to see on a home tour
  • Print information sheets for buyers, per house (for home tours)
  • Print information sheets for agents, per house (for home tours)
  • Access the tax records for a specific owner’s name or address
  • Access lot details about a specific home, including flood zones (if available)

Study Your Primary Market: Area & Property Type

Understand How Your Local Market is Segmented

find a profitable target marketWhen you sell real estate, you are selling both a location and a home. Real estate is associated with land, and land is divided into countries, states, counties, cities, neighborhoods, ZIP Codes, etc. Then on that land, there are different types of homes for sale or lease, such as single-family homes, townhomes, high rise condos, rentals, etc. Every area is different. You probably won’t have a lot of Country Homes & Acreage properties in downtown Los Angeles, and you may not find any High-Rise Buildings in Tupelo, Mississippi.

Your MLS will be set up to search for homes by type, including some or all of the following:

  • Single Family Homes
  • Townhomes/Condos
  • Country Homes & Acreage
  • Farms & Ranches
  • Mid- and High-Rise Buildings
  • Rentals
  • Empty Lots

Your MLS will segment the area in multiple ways, with multiple fields:

  • City
  • ZIP Code
  • County
  • School District
  • Subdivision
  • Master Planned Community (Neighborhood)
  • Geo Market Area
  • Area
  • Legal Subdivision

Regardless if it’s in a neighborhood, a building, or a townhome community, all properties have a Subdivision field in the MLS. They will also have a Legal Subdivision field that is more exact. Get to know how agents list homes in your area on the MLS…it can be “tricky” for some neighborhoods which may also be part of a Master Planned Community field.

There are multiple ways to segment a local market, depending on the type of homes you want to sell and the area in which they are located:

  • Primary Market: Large geographical area (such as city or ZIP Code) plus type of home (single-family, high-rise condo, townhome, etc.). Example: Single-family homes in Tulsa, OK
  • Secondary Market: Specific neighborhoods, high-rise buildings, or condo complexes in your primary market. Example: The River Oaks, Garden Oaks, and Water Gardens neighborhoods in Dallas, TX or all Inner-Loop high rise buildings in Houston, TX
  • Farm Area: One specific neighborhood, building, or complex in your secondary market. Example: The Continental High Rise Building in Atlanta, GA
  • Niche Market: One specific type of client or home such as First-Time Home Buyers or Waterfront Homes in your primary market. Example: Golf course homes in Palm Spring, FL

 

Define Your Primary Market

A primary market is usually an entire city or ZIP Code. However, in metropolitan areas and very large cities, it may be only a specific portion of the city (such as several ZIP Codes within the city). In rural areas that are not densely populated, the primary market may be an entire county or region. In a small state like Rhode Island, the primary market could be the entire state.

In what type of primary market will you work and serve? (check the one that applies)

___ Metropolitan – several areas or ZIP Codes within metropolitan area

___ Urban – large city

___ Suburban – town or city on the “skirts” of a larger city or metro area

___ Rural – country area outside of a city or suburb

Fill-in the following table with information on your primary market…the primary area in which you sell houses. If you serve only one city then you may have only one ZIP Code.

You can do an Internet search for “zip code map for YOURCITY” and then click Images to find and print a ZIP Code map for your area. Keep the map handy.

What types of homes are available in your primary market? (check all that apply)

___ Single-family

___ Multi-family

___ Townhomes

___ High- and mid-rise condos

___ Farm and Ranch

___ Country Homes with Acreage

___ Other: ____________________

Different types of homes have different characteristics. Selling high-rise condos is different from selling single-family homes, which is different from selling farm and ranch properties. To generate the most leads, you should try to focus on the predominant type of home in your primary area (unless you want to focus on a niche).

During your first year, learn everything you can about the predominant type of home in your area. Become an expert in that type of housing. Learn the INs and OUTs of buying, selling, and living in that type of property. Have a list of home inspectors for that type of property. Your clients are going to rely on you to help them buy and sell houses, so you need some expertise in the type of product you are selling.

Study Sales Data in Your Primary Market

Use the How to Find a Profitable Target Market worksheets, and your MLS, to study your primary market based on sales data from the past 6 mths (for large areas with many sales) or 12 months (for smaller areas with fewer sales). This will give you a general understanding of your area. It will also help you to know which areas are the most and least profitable, so you don’t waste time focusing on unprofitable markets.

You do not have to analyze every type of property. If you don’t plan to handle rentals, then don’t analyze that column. If you don’t have Country Homes and Acreage, then don’t waste time on that category either. However, it never hurts to have a complete understanding on what types of properties are selling best in your area, and which ZIP Codes are selling the most.

What types of property are predominant in your area? Which areas have the most sales? Focus on no more than two property types on the next page.

Study Top One or Two Types of Property in Each ZIP Code

profitable real estate marketSometimes it is very obvious that there is only one property type with the most sales in your area. However, there could be two or more property types that have similar sales activity. Use the How to Find a Profitable Target Market worksheets to look more closely at the sales data for the top two types of property (single family, townhome, high-rise, etc.). Your objective is to find the one most profitable property type and area to focus your business during your first year.

Which ZIP Codes have the most sales? Start narrowing your focus to find a “hot” target market, but make sure it has enough activity to meet your business goals.

Study Your Secondary Market: Top Neighborhoods or Buildings

A secondary market is the top-selling neighborhoods/buildings within your primary area. Once you know the type of property and the area (such as ZIP Code) that you want to focus on, then use your MLS software to find the top-selling neighborhoods/buildings in that area.

Using your MLS, search for Solds in your chosen city or ZIP Code(s), over the past 6 to 12 months (depending on the size of the area), and then sort the MLS results by Subdivision. Then scroll through the results, and write down the names of all the neighborhoods/buildings that seem to have a high quantity of sales on the table on the next page. This will create a list of subdivisions (neighborhoods/buildings) for you to investigate in order to find the top-selling neighborhoods in your area.

Study Top-Selling Neighborhoods/Buildings

Scroll through the MLS results for Solds in the past 6 to 12 months (depending on the number of sales available in that period), for the type of property and area (city or ZIP code) that you plan to focus, and look for Subdivisions with the most sales. Write the names on the How to Find a Profitable Target Market worksheets.

Use your MLS to collect the stats for each subdivision, and write that information on the worksheets. Then copy the applicable table to a Word document so that you can sort the table in different ways (see below) to identify the top neighborhoods/buildings in your area.

Identify Top Neighborhoods/Buildings

Find the top five neighborhoods/buildings in each of the following categories:

  • Most Popular (by number of sales)
  • Luxury (by median sales price, high to low)
  • Most affordable (by median sales price, low to high)
  • Fastest Selling (by CDOM, low to high)
  • Lowest amount of Inventory (by Months of Inventory, low to high)

Think about the results and understand why. Why are certain neighborhoods the fastest selling? Why do certain neighborhoods have the lowest inventory?

– Schools? – Location? – New Construction? – Price? – Age? – View?

For help, discuss these things with a mentor or experienced agent in your office.

Evaluate Possible Farm Areas

Some agents, not all, choose to “farm” a specific neighborhood as their marketing strategy. A farm area is one specific neighborhood or building in your secondary market. Targeting a specific neighborhood/building can be a lot easier than targeting an entire city or ZIP code. It is much easier to become the “hyperlocal real estate expert” for a farm area than for a large city.

real estate target market analysisA farm area needs to be small enough that you can affordably advertise in it on a consistent basis (monthly advertising is important), but has enough active sales to be worth your attention. It should be a neighborhood/building that you will enjoy working and one that is a good match for you demographically.

If it is a very large neighborhood or building, then you may want to start your direct mail focus on one section of about 100-200 homes first and then expand as your budget grows. Expect to spend at least $300/mth on direct mail and other advertising in the beginning of your career. Remember that it may take 10+ months of consistent, monthly advertising until you see results.

Now that you have analyzed your secondary market, do you see any specific neighborhoods/buildings that may be a good match for you to farm? Top-selling neighborhoods are often a good choice, but it depends on where you want to focus your efforts.

Possible Farm areas:

Now transfer the data from the previous worksheet for your possible farm areas on p. 7 of the How to Find a Profitable Target Market worksheets. Does one neighborhood stand out as the most likely to be profitable?

Evaluate Possible Niche Markets

Active, top-selling neighborhoods or buildings are usually the best type of target markets in real estate. However, some real estate agents may choose a “niche” market as their target market. A niche market is a specific type of home buyer or seller.

Just like farming a geographical area, targeting a specific niche can be a lot easier than targeting an entire primary market or even a secondary market. However, you need to make sure that your niche is large enough (number of Solds) to be profitable.

When selecting a niche market, you should consider your personal passions and hobbies, but also make sure that the niche exists in your market. If you love playing golf, then golf course homes may be a fun niche for you…unless you live in the middle of a large city where there are no golf course homes available. Or, if you live in a predominantly Oil & Gas area, then energy-efficient Greenies may not be a good niche market for you…even if it is one of your passions. And if you live in a retirement area with very high sales prices, then first-time home buyers may not be a good focus for you, even if you like that niche.

When choosing a niche, make sure:

  • Your niche is available in your market area.
  • You have commonalities with your chosen niche.
  • Your niche is big enough for you to meet your financial goals.
  • Your niche is a good match for you, given the demographics of your niche.
  • You have the right skillset to generate leads for your chosen niche.

The following lists show common types of real estate niches. Check only those that you have something in common and only if they exist in your market. (If your market is downtown Atlanta, then don’t choose farm and ranch.) Keep in mind that you will need the right skillset to advertise to the type of niche market that you choose.

Niche Market Summary

You can only use the MLS to analyze some types of niches, not all of them. There is no MLS field for “first time home buyer” but there are fields for: Private Pool, New Construction Home, Golf Course Lot, etc. Use p. 9 on the How to Find a Profitable Target Market worksheets to get an idea of what’s available in your market, so you can evaluate if it may be a profitable niche.

Select a Profitable Target Market

Once you understand your market, then you should select a “target market” to focus your marketing efforts on. Of course, you will help clients buy and sell anywhere in your primary market, but that area may be too big (and expensive) to “target” your advertising efforts…especially your first year. So it is wise to select a secondary market, farm area, or niche market to set as your “target market.”

define-market-areaFor example, your target market may be:

  • One favorite neighborhood/building/subdivision (farm area)

–Or–

  • Top 5-10 selling neighborhoods in the city (secondary market)

–Or–

  • Top 5-10 selling high-rise condo buildings in a ZIP Code (secondary market)

–Or–

  • One niche market in the city (golf course homes)

–Or–

  • A combination…one farm area and one niche market

The size of your target market is important. It must be active enough (with a high number of sales) to provide enough sales in order for you to reach your business goals, but small enough for you to cover effectively. If you live in a metropolitan area, such as Chicago, you probably can’t cover the entire metro area, so you will need to “drill-down” to a secondary market, niche market, or farm area. However, if you live in a rural area, you may have to cover several small towns in your region, or an entire county, in order to meet your income goals.

Write Down Three Potential Target Markets

List the top three possible target markets for you on p. 10 of the How to Find a Profitable Target Market worksheets.

Do the Possible Target Markets Have Enough Sales?

Before you waste time focusing on a specific target market, double-check to make sure it has enough sales to support your income goals.

*Market Share Percentage: This varies depending on how much market share you think you can obtain in the neighborhood. If you think you can get 20 percent market share, then multiply the number of homes sold in that market per year by .2 (20 percent), and make sure the total is greater or equal to your goal for the number of homes you want to sell each year.

If a potential target market does not have enough annual sales to support your business goals, then you should either select a different target market or combine several neighborhoods in your target market (such as the “Top Ten Neighborhoods in YOURCITY”).

Are You a Good Match for the Target Market?

It is often said in real estate that people want to work with people they “know, like, and trust.” The more two people have in common, the more likely they will “like and trust” each other. So it is important for real estate agents to focus on markets that consist of people similar to them. For example, if you are a single, 20 year old, driving a 10 year old beat-up car, with only a high-school education, then you may have a hard time getting affluent, well-educated couples living in luxury neighborhoods and driving luxury cars to hire you. Or if you are a 60 year old who has a hard time with technology and hates to text or participate on social media, then you may not get hired by many Millennial first-time home buyers.

To make your life easier, and your career more successful, you must double-check yourself with your target market. If you are a mis-match to your chosen market, then select a different target market or discover ways to overcome the obstacles that you will face.

Research the demographics of your potential target markets and complete the table on p. 11 of the How to Find a Profitable Target Market worksheets. Some of this information may be difficult or impossible to obtain at a neighborhood or niche level, but the thought process is very helpful.

Your Target Market: ___________________________________________

Summary

Selecting the right target market is one of the most important steps in building a successful real estate business. Without the right target market, you are likely to spin your wheels, waste time, and waste money and then wonder “What’s wrong with me?” when your marketing activities don’t work.

Taking a careful study of your primary and secondary markets, as well as possible niche markets, will enable you to choose a target market that will be profitable for your business. Double-checking to make sure that there are enough sales in the target market to meet your business goals is another way to ensure that you don’t waste time on the wrong market.

Finally, it’s important to match both your target market and your marketing activities to YOUR unique personality. This will help you be more effective at marketing your business, since most people want to do business “with people they know like, and trust.” Plus, choosing the marketing activities that are a match for your personality will help prevent burnout and make it easier for you to enjoy your lead generation efforts.

 

 

 

Most Powerful Way of Understanding Lead Generation in Real Estate

Overview of Lead Generation in Real Estate

“Lead generation” is a phrase that real estate agents use to describe the process of advertising their business to find clients. When people talk about lead generation in real estate, they may use the following words interchangeably:

Advertising = Marketing = Prospecting = Lead Generation

Likewise, you may hear potential clients referred to in multiple ways: Leads, Prospects, Buyers, Sellers, Mets, and Unmets.

easy marketing plan template real estate
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Lead generation is the most important aspect of your real estate business, because it’s how you find clients. If you don’t have clients, you can’t sell houses and make money, no matter how good you are at other parts of your job. You may be the best home stager, transaction manager, and negotiator in the world, but without clients, it doesn’t matter.

There are many individual activities you can do to generate leads, but instead of listing all the lead generation activities in one long list, it’s more effective to categorize them into four primary strategies:

  1. Prospecting
  2. Digital (Internet) Marketing
  3. Farming
  4. Networking

Each marketing strategy requires that you put a system in place—a collection of tools and regular activities—in order to attract leads and get their contact information into your database of Contacts. These systems are interrelated and you can think of Digital (Internet) Marketing, Farming, and Networking as a way to meet people you don’t know yet (Unmets) to put them into your Prospecting system (Mets) so you can stay in touch with them and convert them into clients.

real estate lead generation funnel

The main marketing system that ALL real estate agents need is a Prospecting System. Your Prospecting system is the core of all your lead generation activities. The main purpose of your Prospecting system is to communicate with people you already know on a regular basis, through your daily lead generation activities. Your communications should build rapport and establish your credibility with your prospects. Then, when it’s time to buy or sell real estate, your prospects will contact you because of your ongoing relationship building activities.

Check out the real stats on Why You Need a Robust Prospecting System

What’s more, as you stay in touch with your prospects, you will receive referrals from them to continually build your database of Contacts. Make sure that you always do a good job of following up on referrals and converting them into clients.

The purpose of the other three systems is to meet people and move them into your Prospecting system so you can stay in touch with them.

Understand the Four Primary Marketing Strategies for Lead Generation

Again, there are four primary marketing strategies that you can use to find clients:

  1. Prospecting your existing “Sphere of Influence” (people you already know)
  2. Digital Marketing with your own business website (attract new people)
  3. Farming a geographical area (attract new people)
  4. Networking (attract new people)

Some strategies are good for some types of target markets, while other strategies may not be. You do not need to implement all four marketing strategies. Most agents can be successful by focusing on one or two strategies…especially your first year.

You can’t do everything at once, so get proficient at one or two strategies, that best match you and your target market, and you can add other strategies later—if necessary.

Prospecting for Lead Generation in Real Estate

All agents should use Prospecting as a marketing strategy because it can be the fastest, easiest, and least expensive way to generate both buyer and seller leads. This is a process where you stay in touch with the people you already know, who live in your market area or nearby, and ask them if they know anyone else who needs a real estate agent. This is referred to as “staying top of mind” in the industry. You do this over and over again in various ways: phone calls, emails, texts, special occasion cards, lunches, social media, etc.

prospecting as a real estate lead generation system

If you already know a lot of people and have a large Sphere of Influence (SOI), then this marketing strategy may be the only method you need to build your business. However, if you have a small SOI, then you will need to use this strategy, and at least one other marketing strategy, to build your business.

Here are some challenges that you need to be prepared for with Prospecting:

  • Everyone in your SOI probably already knows several other real estate agents. They may be hesitant to offend any of their real estate agent friends (by hiring you).
  • Friends and family members may be hesitant to hire you because they don’t want you to know their financial situation.
  • People who know that you are brand-new to real estate may not feel comfortable hiring you to handle their largest financial investment…you have no real estate credibility with them—yet.

If you run into these challenges, then you will need to use one or more of the other three marketing strategies to meet new people and convert them into clients.

Farming for Lead Generation in Real Estate

Farming is very common with real estate agents and can be effective at finding seller clients (and sellers are usually buyers as well). This is where you focus on a limited area (such as one neighborhood or building) and try to build a client-base in that area through consistently repeated activities, such as maintaining a neighborhood Facebook page, hosting open houses, door knocking, direct farming as a real estate lead generation systemmail, calling on Expireds and FSBOs in the neighborhood, etc.

A Farm area is limited geographical area. You don’t “farm” an entire city, only a selected area. There is one exception: Farming a niche market that is house/lot type-specific. You can send direct mail to home owners who live on waterfront properties, luxury properties, golf course properties, etc. within a specific ZIP Code (for example).

Generally speaking, this method can be very effective for Extroverts (who don’t mind door-knocking or cold-calling FSBOs and Expireds) or Introverts with a large budget (because direct mail, billboards, and print advertising can be relatively expensive). However, this method can take time and greatly depends on your consistency. Don’t expect one newsletter advertisement or one direct mailing of postcards to generate a huge amount of leads. You need to consistently advertise and mail over a long period of time (at least 10 months). That’s why you may need a large budget.

At a minimum, you should plan your budget to include sending at least 200 pieces of direct mail each month for 12 months (the entire year) as part of your Farming strategy.

If you are going to Farm a target market, then you should also review your competition in that farm area. Use your MLS to search for selling agents with the most sales in your Farm area. However, don’t let competition prevent you from farming an area that is right for you! Find the weaknesses in your competitor’s strategy and then implement a strong Farming strategy of your own.

About Buying Leads

These days there are various services where you can buy leads or sign up as a recommended real estate agent, such as Zillow Premier Agent, Nextdoor, Google Screened, Market Leader, etc. Generally, these leads are for a specific area, such as a ZIP Code. So the marketing activity of “Buying leads in ZIP” is considered to be a Farming strategy, because it focuses on a specific area…even though it may be for an entire ZIP code and not just a neighborhood.

 

Networking for Lead Generation in Real Estate

Networking is the process of getting involved in local schools, charity events, and organizations in order to consistently meet new people. Once a new person is in your Contacts, then you will use Prospecting techniques to stay in touch with them on a regular basis.

networking as a real estate lead generation systemAnother form of Networking is working with other business owners and vendors you know and setting up informal agreements whereby you send them referral leads in exchange for them sending you referral leads. An organization that specializes in this is called BNI, Business Network International (see www.bni.com). You may want to see if there is a BNI group you can join in your area…or start one up!

Networking can be relatively inexpensive. Attending meetings should not cost that much, although membership fees and ticket prices can certainly add up. However, you need the right personality to Network effectively. If you are super-Introverted, then attending large gatherings of strangers on a regular basis may not be suitable for you on a long-term basis. But if you have an out-going Extroverted personality (or can fake it!) then attending a few networking events each month may be a good method for building your business.

Keep in mind that attending events, by itself, is not enough to build your business. There is an “art” to Networking effectively, so read some of Ivan R. Misner’s books on the subject to maximize this method of lead generation, such as:

  • The 29% Solution
  • Networking Like a Pro
  • Business by Referral

Digital Marketing for Lead Generation in Real Estate

Digital (Internet) Marketing is a system that uses a website to offer unique Items of Value (IOVs) that people want and (hopefully) can’t find anywhere else. An example would be a “Top Places to Live In YOURMARKET” guide which is a great overview of the top neighborhoods in your area. When a prospect signs up for the guide, they willingly give you their contact information.

digital marketing as a real estate lead generation systemOnce the contact information is in the system, an autoresponder automatically emails the IOV to the prospect, and then sends “drip” emails to the prospect on a regular basis. This “drip campaign” is designed to establish your credibility and build rapport with the prospect, with the hope that they will contact you when they are ready to buy or sell.

The terms “Digital Marketing” and “Internet Marketing” are used interchangeably. 🙂

This method of marketing your business takes a bit of time and effort to set up, but then it works for you 24X7, even when you sleep, for the rest of your career. It works best at attracting buyer clients, but can provide seller clients too, since most home buyers are home sellers too.

Having a website (such as a broker-provided website) that does not offer an Opt-In for an Item of Value, and is not tied to an automated drip campaign, is not an Digital Marketing System (IMS). Having accounts on Facebook, Instagram, Pinterest, and LinkedIn is not an IMS.

overview of digital marketing systemTo be a complete Digital Marketing System, you must have all three parts in place:

  1. Item of Value to offer (with sign up page)
  2. Website to advertise the IOV
  3. Automatic email (drip) campaign

Digital Marketing is relatively inexpensive (compared to print advertising and direct mail campaigns) and long-lasting. If you spend 4 hours preparing for and hosting an Open House, when you are finished, that time is gone. How many leads do you have to show for it? But if you spend 4 hours writing a web page about a specific neighborhood, then that page can generate leads for years to come.

Plus, in today’s social world, people expect high-quality, successful agents to have a great website and digital platform. They want to see you “all over the Internet” when they vet you via online searches. So this kind of marketing strategy works very well at building your reputation as the local area real estate expert.

Summary of Marketing Strategies in Real Estate

The following graphic summarizes the four primary marketing strategies to help you with lead generation in real estate.

summary of four primary real estate lead generation strategies

Keep in mind that there is no ONE perfect marketing strategy or lead generation system for all real estate agents. Some real estate agents succeed with a Farming strategy focused on open houses, while others do not. Some agents succeed with a Networking strategy focused on volunteer work at their kid’s school, while others don’t have school-aged kids and can’t use this strategy. Some agents succeed with a robust Digital Marketing strategy (like me!), while others do not.

Newbie agents are often looking for that ONE perfect system. However, what you should be focused on is finding the synergistic intersection between a profitable target market in your area, matched with your unique personality and skillset, and matched with the right marketing strategy for you and that target market. When those three things intersect and work together, that results in a powerful lead generation system.

powerful lead generation

Decide On the Best Marketing Strategy for You

You don’t have to use all four marketing strategies. You should only choose the strategies that are compatible with your personality, budget, and target market. During your first year, you may only implement one or two marketing strategies, and then add another strategy next year. It’s better to get really good at one or two strategies first, and then add more later, than to try to do everything your first year.

Your Target Market: ___________________________________

If you don’t know your Target Market (which may be the most critical aspect of being successful at lead generation) then you need to take the time to analyze your market and select a PROFITABLE target market. Don’t just “wing it” on this part of your lead generation strategy. You don’t want to waste a lot of time and money on the wrong target market.

Learn How to Choose PROFITABLE Target Market

For example, you may think Farming the neighborhood where you live is a good idea. However, if your neighborhood has low turnover (such as only 10 sales a year) and you need to sell 15 houses to meet your income goals, then even if you had 100% market share, you still would not meet your goals.

Or if you choose a niche based on your personal interests, but that niche doesn’t really exist in your market area, then you will be wasting time and money.

If you truly want to be successful in real estate, then choosing a profitable target market based on real data analysis is the best way to achieve your goals.

Consider Your Personality

Your personality type should greatly influence the marketing strategies that you choose. You don’t have to do ALL the marketing activities available. Being great at just a few things can be much more effective than being mediocre at many things.

Go online right now and take a free DISC assessment as well as a free Myers-Briggs Type Indicator assessment to help determine your personality type.

Matching your personality type to the right marketing activities is useful in preventing burn-out and frustration. For example, if you choose Networking as your primary marketing strategy, but you are naturally Introverted, then you will probably burn-out very quickly. However, if you are super-Extroverted, then Networking will be an easy and natural way for you to market your business.

Consider Your Budget

Your budget will also influence the strategy you choose. If you have a very limited budget, then Farming an area with direct mail, billboards, and newspaper ads may not be possible at the beginning of your career. However, you can use some low-cost Farming techniques such as door-knocking and hosting open houses.

Consider Your Target Market

The type of target market and niche that you want to focus on will also influence the type of marketing strategy that you choose. Think about your target market and how they find information about real estate. If your market is first-time home buyer Millennials, then Digital Marketing will be a smart choice because they probably use the Internet to find information. However, if your target market is retirees looking to downsize, then Digital Marketing may not be effective (since that market may not be likely to use the Internet to find you).

Learn How to Choose PROFITABLE Target Market!

about four primary real estate lead generation strategies

 

Choose Your Marketing Activities

After you select the best marketing strategies for you and your target market, then you should decide which marketing activities you want to implement your first year. For example, if you plan to target the First-Time Home Buyer niche, they are probably Millennials, so you will need to use social media activities in the Prospecting strategy as well as implement an Digital Marketing campaign that targets first-time home buyers in your area. If your target market is FSBO sellers, then you will need a strong Farming campaign, but you may not be able to afford Radio/TV ads yet.

Think about your target market as you go through the following tables and check off the specific lead generating activities that you can implement this year, that match your personality (Introvert or Extrovert) and your budget.

Once you have chosen a profitable target market, decided on your marketing strategy, and determine the list of marketing activities that you want to implement, DOWNLOAD the Easy Marketing Plan Template for Real Estate Agents and fill it out. It will help you plan the steps you need to take to set up your marketing systems. Then you will know exactly what you need to do to set up a marketing strategy (lead generating system) that actually works: Generating leads and converting them into clients.

Summary

When you’re trying to grow your real estate business, lead generation in real estate is one of the most important skills that you should master. You’ll need reliable systems that help you meet new people, stay in touch, and turn into clients.

Our unique way of teaching lead generation in real estate organizes all the possible 100+ lead generation activities into four major strategies—Prospecting, Digital Marketing, Farming, and Networking—so you can choose the right fit based on your personality, budget, and target market.

Not every strategy is right for every agent, so the key is choosing one or two approaches that match YOUR unique strengths. That way you won’t burn out like you will if you try to force yourself to do things that aren’t a good match. Whether you’re an introvert or an extrovert, on a tight budget or ready to invest, there’s a lead generation system that will work for you. The sooner you focus on building the right system, the faster you’ll start attracting clients and closing deals.

Use our Easy Marketing Plan Template for Real Estate Agents to create a marketing plan that will actually grow your real estate business.


easy marketing plan template real estate

 

DOWNLOAD TEMPLATE

From Guessing to Growing: Create a Real Estate Marketing Strategy That Delivers

This Easy Marketing Plan Template gives you a guided structure for choosing the right lead-generation strategies, aligning your marketing with your income goals, and developing a marketing plan that will help you on the path to success.

daily checklist for productive agents

Daily Checklist for Real Estate Agents

Stay Focused, Stay Consistent, and Start Closing More Deals—One Day at a Time

This Is How To “Work Your Database”!

You have work tasks to do every day, even if you don’t have any active clients. Use a new, blank Daily Checklist for Real Estate Agents each day to remind you of your important lead generation activities and to record your notes about the day. If you start by 8 a.m. each morning, then you should be finished by 11 a.m. or noon. Then you have the rest of the day for going on appointments or doing other things.

Start Your Day (Goals & Calendar)

The first thing you should do each morning is turn your phone ringer off! You need undistracted focus to be successful. In fact, you can set a Do Not Disturb rule on your phone so that the ringer is automatically turned off until noon.

Daily Checklist for Real Estate Agents
CLICK TO DOWNLOAD

Also turn off email notifications on your phone and computer. You do not need to be notified every time you get an email. You should only check your email at certain times of the day…not constantly. You can return non-new-lead phone calls and texts in the afternoon.

Start your day with a blank Daily Checklist for Real Estate Agents and then write your top goals at the top. Manually writing your goals every day is a good reinforcement technique. Some people manually write all their goals at least ten times a day.

Now review your affirmations and repeat each to yourself 10 times while visualizing yourself achieving the affirmation or goal. This helps you “begin with the end in mind” every single day. Focusing on your goals and affirmations at the beginning of each day will help you achieve success!

Next, check your calendar for the day and review any appointments that you have that day.

Lead Follow-Up

In the Lead Follow-Up section, write down your Start Time so you can keep track of the time you spend on this activity. Next, check your voice mail and, using a notepad, write down any new leads who have left messages. Also check your texts and emails and write those down too.

Once you have written down all the new leads that you need to follow up on, start calling each of them back (if you have their phone number) or emailing them back if that’s the only contact method you have. During the conversation, make sure you ask, “How did you hear about me?” It is very important to keep track of where your leads come from, so you can know what activities are working and what’s not. Sometimes leads will be vague, not knowing exactly how they heard about you, but do the best you can to track the source of the lead.

During the conversation, you should try to set an appointment with the prospect (if applicable). If the prospect doesn’t answer your call, text that you did call them, and set a reminder to call back tomorrow. Call every day for a week before giving up.

When you are finished following up on leads, write down the End Time and then the total amount of time you spend on Lead Follow-Up.

Prospecting Your Sphere of Influence

After you do your Lead Follow Up, then you will move to the Prospecting section of your checklist. Write down the Start Time on the Daily Checklist for Real Estate Agents.

First, check your Calendar for birthdays and anniversaries and call those people first. If you don’t get an answer, then send a text.

Then check this week’s Call List. Write down the VIPs that you need to contact today on your checklist. Start calling those VIPs and building/maintaining your relationship with them. If you don’t get an answer, then write a quick note card to mail to them. Alternatively, you can email them, send a text, or send a Facebook message (depending on what the VIP likes best), but a handwritten note card is recommended (since so few people do that any more). Check off the ways that you reached out to each VIP on your Daily Checklist for Real Estate Agents.

Here are some Topics for useful conversation starters when you call your VIPs:

  • Comment on their recent Facebook posts…something going on in their life.
  • “I’m just calling to check-in and see how everything is going…”
  • “Want to go to lunch this week?” (or meet for coffee)
  • “Do you know about the XYZ event coming up?” (local events)
  • “What’s going on in the neighborhood these days? How do you like living there?”
  • “Everything ok with the house?”
  • “Are you on LinkedIn? Wanna Endorse each other?”
  • “Did you see my FB post about _______? Will you please Share it with your Friends?”

Be prepared to talk about something going on in your career…happy, funny, or interesting. Never complain about your career, or clients, or being too busy. Be positive and happy. Offer to do CMAs or set up monthly Neighborhood Watch searches for them, or email/text a link to something new that you just wrote. Regular market reports are something that most people are interested in.

You can ask for referrals (“Know anyone who wants to sell their house soon?”) but only in a friendly, casual way…don’t annoy your VIPs by asking for business every time you talk. Contacting them regularly will keep you “top of mind” so they will remember you when their friends and family talk about real estate.

Offering to help your VIPs in some way is a great way to build your relationship, so as much as possible, give your VIPs referrals as well. Helping your VIPs will motivate them to help you too.

Try to contact at least one VIP person a day (1/day x 5 days/wk = at least 20/mth!). The more people you contact, the better. When you are finished Prospecting your VIP list, write down the End Time and Total Time.

Daily Personal Post on Social Media Platforms

Calling your VIPs is very important, but you will also stay in touch with them, as well as other prospects, on various social media accounts (Facebook, Instagram, LinkedIn, etc.). You should try to do a personal post at least once a day to as many of these accounts as possible. To make this process easier, you can write a post on Facebook first, and then copy and paste it to your other social media accounts.

Rotate the type of personal posts you do daily….one day a funny post, the next a business-related post (Open House, Closing, new listing, market update), the next day a current event, etc. Mix it up! Don’t post about business (as your personal post) more than a couple of times a week. Make sure you sound upbeat and excited on posts about your career.

After you create a personal post and copy it to all your SM accounts, then spend 15-30 minutes (set a timer) Commenting, Liking, and Resharing your VIP posts on various SM platforms. The goal is to maintain rapport with your VIPs and other prospects by showing them that you are paying attention to their posts.


Tips for Social Media Posts:

    • Include a photo or video on all your posts.
    • Set the Privacy to Public so your posts can be reshared by your Followers.
    • Ask questions that people can respond to regarding your posts, such as:
      • How true is this? Like and Comment if you agree!
      • Tag a friend who would like to see this.
      • Who else thinks…
      • What do you think about…
      • Do you agree that…
      • What’s your favorite thing about…
      • Tell me what you think: Smiley face = Yes and Angry face = No.
    • Don’t complain about anything to your Followers and don’t post religious or political posts. (If you feel this is necessary, then do that privately with a limited Friend List designed for that purpose.)
    • Reply to all Comments on your posts.

Daily Business Post

It is very important that you keep your FaceBook Business page fresh and up-to-date. So make sure you post business-related posts to your FBP account each day. Then copy and paste that post to your other accounts, as appropriate, that are listed on the checklist. This includes your LinkedIn account, Instagram account, etc.

Remember that the Followers are probably interested in your market area, so each day you can post interesting information about your market to keep your page fresh and remind people that you sell houses in that area. Information that comes from your City and Neighborhood Worksheets will be good to post (with photos or short video clips), such as “Check out the pickleball court in NeighborhoodX” or “Have you been to these YOURCITY parks?”

You can also reshare helpful posts from other sources like the city’s Facebook page, or the county’s office of emergency management, the local baseball team, or the sheriff’s office, etc. Follow those types of pages so you can reshare them when something interesting pops up.

Most people like to look at houses, so you can create posts of the “Top 10 Most Expensive Homes in Tulsa” and “20 Dream Homes in Beaumont” or “Spectacular Kitchens in Phoenix” (for example) and post them on your social media pages as well. Learn how to use your MLS to quickly create these lists of homes for sale and then make them available for the public to view. On your posts, link to the web page where those listings can be viewed. If you find a really interesting list of homes, then reshare that business post to your personal feed on Facebook.

NOTE  If you want people to reshare your Facebook posts, then make sure the Privacy is set to Public.

You will need a collection of un-copyrighted photos for some of these business posts. Don’t use photos of listings that are not yours. You should already have a collection of local area photos from the tours you did when using the How to Become a HyperLocal Real Estate Expert guide. You can also purchase royalty-free photos on iStock or some other online photo service.

Building Your Website

If you are using a Digital Marketing strategy (generating leads from your business website) then you should try to write a new real estate article several times a week. Then link that article on all your social media platforms by posting about the article on all those platforms.

This builds your website over time and also drives organic traffic to your website. (While simultaneously building your Local Area Expertise.)

Track Lead Generation Activities

Make sure you have a way to keep track of the time you spent on your lead generation activities today. Also track the results so that, over time (3 to 6 months), you can see what activities create the most leads and what activities don’t seem to work. Only do activities that are giving you results over time. Don’t waste time or money on activities that don’t work.

Go on Appointments, Or…

Now it’s time to go on the appointments that you have set for the day. If you don’t have any appointments, then do other lead generation activities, depending on your Marketing Strategy

Are you Farming a neighborhood? Then set up an Open House, write a newsletter ad and get it published, go door knocking, or drive the neighborhood looking for FSBOs to call.

Are you a Networker? Then find a meeting or event to attend this week or contact people in your Vendor Referral Network (painters, contractors, etc.) and see if they have any referrals.

Summary

The Daily Checklist for Real Estate Agents is designed to help you start each day with focus, structure, and intention. You’ll begin by setting clear goals, reviewing your calendar, and blocking off quiet time to handle your most important work without distractions. Each day, you’ll follow up with leads, connect with your sphere of influence, and post both personal and business content on social media to stay visible and build trust. You’re also encouraged to publish blog content regularly to grow your website and attract new clients. Whether you have appointments or not, this checklist keeps you focused on productive habits that drive long-term success.

 


Daily Checklist for Real Estate Agents

Stay Focused, Stay Consistent, and Start Closing More Deals—One Day at a Time

This Is How To “Work Your Database”!

Success in real estate isn’t about luck—it’s about having a plan and sticking to it. This Daily Checklist for Productive Agents was created specifically for new and rookie agents who need structure, direction, and daily motivation to grow their business.

Print this checklist and use it everyday to fast-track your success!

DOWNLOAD CHECKLIST